WISCONSIN BLUE BOOK


   7. Participation in general surveys and studies conducted by the
      Governor's Office and the Legislative Council.
   8. Furnishing information to departments in regard to budget
      matters.

Accounting and Reporting Division. This division is responsible for:

   1. Maintenance of fiscal control records on all state agencies, in-
      cluding the following:
      a. Revenue ledgers by agency and source.
      b. Expenditure ledgers by agency, function and purpose.
      c. Investment ledgers by fund and type of security.
      d. Appropriation, allotment and encumbrance records.
      e. Detail accounts by agency, object and class.
      f. 8-year file of all state vouchers, receipts and fiscal docu-
         ments.
   2. Preparation of tables, exhibits and schedules for the Annual
      Fiscal Report and for other fiscal reports and analyses required.
   3. Preparation of the 3-year-actual figures for the Biennial
      Budget.
   4. Preparation or acquisition of fiscal notes for legislative bills.
   5. Preparation of monthly fiscal reports to all state agencies.
   6. Reconciliation of all state agency accounts at end of fiscal
     year.
   7. Physically routing and processing each year approximately
      290,000 vouchers, 7,000 investment accounts, 15,000 receipts,
      400,000 electric punch cards, 75,000 purchase orders and
      2,600 ledger accounts.
   8. Furnishing information to departments in regard to accounting
     matters.

  Preaudit and Check-writing Division. This division is responsible
for:
     1. Auditing, before payment, all claims against the state. This
        function involves examination of vouchers in the following
        particulars:
        a. Legality and propriety of outlays for all state activities.
        b. Quantities, prices, extensions, credits and adjustments.
        c. Correctness of appropriation, accounts and fiscal years.
        d. Authorized signatures of certifying state agencies.
        e. Travel routes, allowances and receipts.
        f. Justifications and underlying data submitted with vouch-
           ers.
     2. Compiling each October the settlements between the state
       and counties.
     3. Recording  and   controlling  assignments, garnishees and
       awards.


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